Frequently Asked Question
New Generation RF Gun Keys
As a note, the newer generation RF Guns have on-screen touch buttons that can take the place of the legacy CTRL* keys
- Change - Can be used in lieu of CTRL-C
- Accept - Can be used in lieu of CTRL-A
- Reject - Can be used in lieu of CTRL-R
- Tab - Can be used in lieu of CTRL-I
Optional Matching Input
If you are utilizing the Counterpoint AP Matching module, your rush receiving screen will present you with some key matching fields prior to entering the rush receiving process. As with the regular rush receiving process, a valid PIN is required to access this screen.
rf receiving
PKslip# ............
invnum# ............
track # ......
freight ..........
brkg. ..........
other ..........
pin ? When keying information into this screen, the key required components are:
- Pkslip# - This would be where you will enter the supplier's packing slip number as on the documents received with the goods.
- invnum# - If you have a vendor invoice number, it should be entered here. If not, you should enter the PO number that you provided to the supplier when ordering the product. This will typically also be on the paperwork, or known by the person who initially ordered the product.
For the AP matching, a match on either of these fields, along with the value of the PO against the value of an invoice can provide an automatic match in the AP matching process. For this reason, it is important the the values entered here match what has been given to or received from the vendor wherever possible.
The track# field will auto-populate with an internal, system-generated Rush Receipt Number that can also be used from within the A/P matching program.
You are also given the option to add in Freight, Brokerage and Other costs.
NOTICE - As the Packing Slip #, your PO#, the vendor's Invoice# or the Rush Receiving # can all be used in the AP matching process, a typing error can cause a match to fail.
Rush Receiving
manual receiving
p/slip# ............
track # ......
b/c ...............
cat ... ...........
part
....................
....................
qty ......
supp ...... ........
cost .........
core .........
levy .. .........
pin ? The RF Rush receiving screen first requires that a valid PIN # be entered.
If using the AP matching module, the vendor's Invoice # or your PO# is what will auto-populate on the second screen along with the track# field.
If you are not, then the packing slip #, invoice number or your company's PO # should be entered.
The “Autoscan?” question must be answered before starting with a Y or an N followed by an ENTER. The meaning of Autoscan = “Y” is to scan each item counted and the system will keep adding 1 for each time an item is scanned and “N” is to scan the item and then enter the amount on the numeric keypad of the RF gun.
The use of Autoscan in Rush Receiving is the same as in PO Receiving and Physical Counts where Autoscan =Y requires a scan of each part and Autoscan =N requires the quantity to be entered for each item.
If the CTRL followed by C option (if using the newer generation RF gun, you can tap the on-screen 'Change' button) is used to enter by category and part number a prompt will appear “Add barcode? (Y/N)” If “Y” is used you will be prompted to scan the barcode on the item and this new barcode will be added as an alternate barcode.
When all entries are complete use CTRL followed by R to exit (if using the newer generation RF gun, you can tap the on-screen 'Reject' button). A prompt will display for “Print Journal?” using the default setting in the Billing Parameters. If the Journal is printed it will automatically be sent to the printer, as there is no option to view it in the Report Viewer when using an RF Gun.
In addition, the system will also generate a report listing any back orders or special orders that were filled as a result of the product received as well as a Manual Receipts Journal for the total product received.