Frequently Asked Question
New Generation RF Gun Keys
As a note, the newer generation RF Guns have on-screen touch buttons that can take the place of the legacy CTRL* keys
- Change - Can be used in lieu of CTRL-C
- Accept - Can be used in lieu of CTRL-A
- Reject - Can be used in lieu of CTRL-R
- Tab - Can be used in lieu of CTRL-I
8) R.F. Physical Counts
A new option on the RF gun menu has been created to perform Physical Stock Counts using the RF gun.
Prior to using the RF physical counts, the allowable variance should be setup in the Physical Count Parameters. This is found via Inventory Control > Physical Inventory > Parameter Maintenance. This parameter is used during the count process where the variance of the quantity counted and the computer on hand is greater than this parameter the user will be advised so they can verify the count before updating.
The Physical count option has been added to the menu used on the RF gun.
When selecting this option, the following screen will display.
b/c ...............
cat ... ...........
part ............
....................
bin ......
o/h ......
counted ......
Autoscan? . The “Autoscan?” question must be answered before starting with a Y or an N followed by ENTER. The meaning of Autoscan = “Y” is to scan each item counted and the system will keep adding 1 for each time an item is scanned and “N” is to scan the item and then enter the amount on the numeric keypad of the RF gun.
If the selection of Autoscan is Y:
Start scanning the items.
When you go to scan the next SKU, if the previous item was outside the allowable variance, it will be displayed on the screen with the message “Over variance”. The options are “Y” to update the item with the quantity scanned, “N” to not do the update or “C” to continue and then deal with this item later during this count session. Items scanned but not completed will not be updated in the inventory.
Once the selection is made the next item scanned will be displayed.
The use of the TAB key will allow you to change the quantity manually.
To switch to enter an item by part number on the keypad press CTRL C from the barcode field.
If you go back and scan and item that has already been counted and updated during this session the original on hand and the previous count will be displayed.
If you go back and scan an item that was previously counted where the “C” was selected the previous count will be displayed. If you are counting the item in a second section this will add to your original count.
To change the method of entry from Autoscan Y press CTRL R on the keypad at the barcode field.
To exit from the screen completely press CTRL R on the keypad from the Autoscan question. When exiting from the count screen the Cyclic Inventory Count Journal will be printed showing the changes made during this session with the value of these changes. These variances will be posted to the General Ledger Inventory accounts and the Variance account from the GL Autopost Maintenance.
To view what these GL Accounts are set to you would go to Inventory Control à File Maintenance à Category Maintenance, call up the category in question and the Inventory GL account will be shown on screen. The Variance account is seen via Sales Desk Control à File Maintenance à G L Autopost Account Maintenance, the variance account.
These adjustments are posted to the GL at average cost or last cost/price 6 based on the setting in your billing parameter file, Sales Desk Control à File Maintenance à Parameter File Maintenance à Screen 2 à invoice costing, A = average cost & L = price 6.
The GL update will happen with the next parts end of day and will be included with the GL Summary Edit List.
If the selection of Autoscan is N:
Scan the item, then enter the quantity on the keypad followed by Enter.
If the quantity entered is outside the variance parameter the message “Over variance”. The options are “Y” to update the item with the quantity scanned, “N” to not do the update or “C” to continue and then deal with this item later during this count session. Items scanned but not completed will not be updated in the inventory.
Scan the next item.
To switch to enter an item by part number on the keypad, press CTRL C from the barcode field.
If the item scanned has been counted already during this session the original on hand and the previous count will be displayed.
If an item is recalled (that was previously counted) the new quantity entered will REPLACE the previous quantity, not add to it.
To change the method of entry from Autoscan Y press CTRL R on the keypad at the barcode field.
To exit from the screen completely press CTRL R on the keypad from the Autoscan question.
When exiting from the count screen the Cyclic Inventory Count Journal will be printed showing the changes made during this session with the value of these changes. These variances will be posted to the General Ledger Inventory accounts and the Variance account from the GL Autopost Maintenance.
To view what these GL Accounts are set to you would go to Inventory Control à File Maintenance à Category Maintenance, call up the category in question and the Inventory GL account will be shown on screen. The Variance account is seen via Sales Desk Control à File Maintenance à G L Autopost Account Maintenance, the variance account.
These adjustments are posted to the GL at average cost or last cost/price 6 based on the setting in your billing parameter file, Sales Desk Control à File Maintenance à Parameter File Maintenance à Screen 2 à invoice costing, A = average cost & L = price 6.
The GL update will happen with the next parts end of day and will be included with the GL Summary Edit List.
Note:
The inventory is updated with the quantity scanned, it is not an adjustment + or –.
The inventory is updated immediately when you are finished scanning the item